01. Vendor self-serve
Give every vendor a self-serve portal. Stop being the bottleneck.
Each market on VIBEPro gets a branded subdomain (your-market.vibepro.io) where vendors handle their own onboarding, payments, and document uploads. You review and approve. The back-and-forth emails stop. Across 57 market days and 556 vendors onboarded, the pattern is clear: when vendors can do things themselves, they do.
What it does
Here is what happens when a real weekly market uses A branded portal your vendors actually use.
Branded per-market subdomain
Your vendors land on a portal that looks like yours, not like generic SaaS. The subdomain, logo, and market name are yours.
Online application with document upload
New vendors complete the application and attach insurance, permits, and certifications in one flow. No incomplete applications in your queue.
Date request and attendance confirmation
Returning vendors request specific market dates and confirm attendance before the deadline. You see who is in and who is not, before you need to know.
Invoice and payment history
Vendors see every invoice, pay online (credit card or ACH through your own Stripe account), and view their payment history without contacting you.
Auto-request for returning vendors
Returning vendors can be set up to request their regular dates automatically. Fewer reminders to send, fewer late requests to handle.
Space assignment visibility
Once you assign a vendor their space, they can see it in the portal. No calls asking where they set up this Saturday.
Why it matters
The operational reality behind A branded portal your vendors actually use.
Most market managers spend a meaningful chunk of their week doing administrative work that vendors could do themselves: sending reminders, chasing documents, answering "where is my space?" Most of that disappears when vendors have a real portal.
With 556 vendors onboarded across 57 market days, the operational pattern is consistent. Markets that launch the vendor portal see a sharp drop in routine administrative messages. The time savings compound every week.
Related features
Features that work alongside A branded portal your vendors actually use.
02. Space assignments
A real map. Drag and drop.
Live visual booth map with drag-and-drop assignment, conflict detection, and reusable layouts. 11,547 space requests handled without a spreadsheet.
Learn more →05. Payments
Stripe, the right way
Vendors pay online through your own Stripe account. VIBEPro never holds funds. Flexible fee rules: flat booth fees, sales-based percentages, or both.
Learn more →03. Documents and compliance
Insurance and permits, never expired
Every vendor document tracked with expiration dates and automatic reminders. 365 documents tracked across active markets. Stop finding out a permit lapsed the hard way.
Learn more →Get started
Ready to make your market run smoother?
Tell us about your market, how many vendors, how often you run, what's working and what isn't. We'll show you how VIBEPro fits. No pressure, no hard sell.
Talk to us about your market →