Every feature has a real-market reason
VIBEpro was designed by sitting next to market managers and asking "okay, what do you do next?" over and over again, for months. Every feature on this page exists because working markets needed it. Nothing here is vaporware.
01. At-a-glance operations
The dashboard is where every market manager starts their day. Upcoming market dates, pending vendor approvals, document expirations inside a 30-day window, and reminders for the next week: all on one screen, color-coded by urgency.
02. Applications, approvals and directory
Vendors apply through your branded portal, you review the application and their documents in one place, you approve (or hold, or reject) with a click, and the approved vendor lands in your directory: searchable, filterable, and fully historied. The whole onboarding loop lives in VIBEpro; no separate Google Form, no shared spreadsheet, no copy-paste between tools.
03. Market dates
Your market calendar, as a real list (not a spreadsheet). Create upcoming dates, toggle between upcoming and past, and click into any single market date to see who requested space, who was approved, who paid, and who showed up. Historical dates stay editable for back-fill and audit.
04. Booth assignment
Most competitors treat booth assignment as a spreadsheet with numbers. VIBEpro has an actual interactive map of your market: zones, space types, area labels, vendor names in each booth, zoom and pan, grid overlay, and a public-facing version vendors can browse with a password. This is the feature that is hardest for a competitor to retrofit, and it is the feature that replaces the paper-on-the-dining-room-table workflow for good.
Something missing?Too many clicks somewhere? A step that should be automatic? Tell us →
05. Vendor communication
Bulk messaging built for the real workflow: pick a target (by vendor type, by status, by market date, by join date), compose once, send to email or SMS or both, and track the delivery status of every message. Message Templates let you reuse the messages you send every week.
You're the real user
Our development team doesn't live in a bubble. We don't build what we think you need: we build what you tell us you need. If any of this sounds like you, we want to hear it:
We read every message. You'll hear back from the founder, not a ticket bot.
06. Documents and compliance
Every vendor document (insurance, health permit, resale license, food handler card) lives in one place with a full metadata record, file viewer, and expiration tracking. An optional AI-assisted review reads the document, extracts key fields, and flags whether it meets your market's requirements so you don't have to squint at a 12-page PDF yourself.
07. Ask your data
The AI Agent is a natural-language query tool built on top of your market data. Ask "How many farmers were at the May market?" or "Which vendors haven't paid for the last three weeks?" and get a real answer, filterable by year, quarter, vendor, vendor type, market date, space type, or payment status, with persistent conversation history so you can refine your question without starting over.
08. Reminders, alerts and notifications
Three layered systems keep the things that matter visible. Reminders surface upcoming vendor follow-ups with color-coded urgency. Notifications show every system event with multi-axis filtering. Vendor Alerts let you push time-bound announcements to targeted vendors with a priority level.
09. The vendor side
Every market gets its own branded vendor portal at `your-market.vibepro.io`. Vendors apply, request specific market dates, see their space assignments, pay invoices, upload documents, and receive notifications, all without emailing you. The automation handles the back-and-forth.
10. Mobile pay flow
When you approve a vendor's space request, VIBEpro automatically texts them a one-tap link to pay. No login, no password reset, no "can you resend that?" They open it on their phone, pay through Stripe in seconds, and the confirmation lands instantly. This is the loop that turns "chasing payments" into "checking that they came in." And for the vendors who still hand you a check, Venmo the fee, or pay cash from the till: record it in seconds and the same ledger stays true.
Approved? Here's the bill. When the market manager approves a vendor's space request, VIBEpro automatically texts the vendor a one-tap link to pay.
Pay in one tap. The vendor lands on their own balance and pays with Apple Pay, Google Pay, or card. Stripe handles the money. You never touch card data.
Done, instantly. The vendor sees the receipt, your dashboard shows the payment, and the invoice closes itself.
10. Staff and volunteer scheduling
Markets do not run on vendors alone. VIBEpro schedules the people who run the market itself: paid staff and volunteers, in the same workflow. Define the positions your market needs (info booth, setup crew, parking, token sales), build the shift roster for each market date, and let staff and volunteers request the shifts that fit their week.
11. Vendor surveys
Send a post-market survey and actually see the answers. Results roll up into summary dashboards by category and question with trend lines, and drill down to individual vendor responses filtered by vendor type or date range. Tell the difference between "the parking was terrible this week" and "the parking has been terrible all season."
12. Reports and insights
Every report below is one click away, pre-wired to your live data, and exportable to CSV. No SQL. No spreadsheets. No "we'll get back to you next week."
Recently shipped
Choose a date range and download completed-payment detail in the format your bookkeeper needs. VIBEPro keeps the operational record connected while funds continue to move through your market's own payment account.
Built for corrections
Recover skipped or canceled requests, correct past attendance, and keep the reason with the record. Ordinary cleanup does not have to become a support ticket.
Weekly sales totals broken down by vendor type and market date, with per-vendor performance alongside.
Total proceeds across every vendor, filterable by quarter, market date, and vendor type. The answer to "how did we do this quarter?"
Every vendor with an unpaid balance on past market dates, with bulk late-fee application in one click.
Approved vendors who haven't attended in N days, with a bulk-archive action so your directory stays current.
Rank vendors by proceeds, sales, or attendance with trend comparison and drill-down by time period.
Who reported their sales, who didn't: full payment breakdown so you can chase the missing data.
Generates the California CDFA-style certified farmers market remittance form straight from your market data. No more typing numbers into a PDF.
Companion pivot view of the CDFA remittance: every certified farmer × every market date, fees totaled and ready to file.
Need a report that isn't here? Odds are we already have the data. We just haven't drawn the picture yet. Tell us what you're trying to answer and we'll build it.
Request a report →And the rest of the plumbing
System Settings
Set your market's late fee type (fixed or percentage), cap amounts, payment due days, and timezone. Change once, applies everywhere.
Admin Users
Add co-managers, assistants, and volunteer staff to the admin dashboard with their own credentials. Everyone sees the same live truth.
Areas
Name the physical zones of your market (North Lot, East Pavilion). Areas persist across maps, filter vendor views, and set sort order for display.
Space Types
Define booth sizes (10x10, corner, double-wide), set base pricing, and override per vendor type. Different rates for farmers vs. artisans vs. prepared food.
Historical Data
Log vendor counts, gross sales, and proceeds per market date. Bulk CSV import for back-fill, CSV export for your accountant, full change audit trail.
Support
Every new market gets personal setup, training, and a real human to talk to. Not a ticket queue. Not a chatbot. A person who has set up a canopy at 6am.
Some honesty about scope
VIBEpro was designed to run the operational side of an open-air market: vendor applications, approvals, booth assignment, fee collection, document tracking, and vendor communication. That's where we're strongest.
What we don't ship out of the box today: a customer-facing point-of-sale, a vendor online store, customer ticketing, a marketing automation platform, or a shopper mobile app.
But "we don't have that today" isn't the same as "we never will." If one of those gaps is a dealbreaker for your market, let's actually talk about the dealbreaker. We have the capability (and the appetite) to expand the platform for the right partner. Our goal isn't to replicate what you're doing today. It's to find the right solution with you, even if that means we build something new together.
Tell us what's getting in the way →Go deeper on each core feature
The sections above show you the features in depth. The cards below link to standalone pages where you can read how each one works operationally, with capability breakdowns and real usage context.
01. Vendor self-serve
Vendors apply, confirm dates, pay invoices, and upload documents on your own market subdomain. No more chasing people down by email.
Read more →02. Space assignments
Live visual booth map with drag-and-drop assignment, conflict detection, and reusable layouts. 11,547 space requests handled without a spreadsheet.
Read more →03. Documents and compliance
Every vendor document tracked with expiration dates and automatic reminders. 365 documents tracked across active markets. Stop finding out a permit lapsed the hard way.
Read more →04. Vendor messaging
46,673 messages sent at 99.4% delivery across 57 market days. Send to all vendors, a type, or just one. Email or in-app. Track who saw what.
Read more →05. Payments
Vendors pay online through your own Stripe or PayPal account: card, ACH, Apple Pay, Google Pay. Venmo, Zelle, cash, and check get recorded in the same ledger. VIBEPro never holds funds.
Read more →06. AI
AI reads vendor documents and flags compliance issues, answers plain-English questions about your market data, and handles support questions around the clock. Included on every tier.
Read more →Get started
Tell us about your market, how many vendors, how often you run, what's working and what isn't. We'll show you how VIBEPro fits. No pressure, no hard sell.
Talk to us about your market →
